This page contains larger images and text transcriptions of our various preservation products.
Poster: Guidelines for Photocopying Books in the Harvard Collections
This is a white poster with black and red text and a red border, 7" wide by 17" high. A text transcript follows. All bold text is also red on the poster.
[In larger, red text] Guidelines for Photocopying Books in the Harvard Collections.
Please photocopy books with care.
A right-angle photocopy machine is designed for safe copying of bound volumes. Use the left edge of the platen to support the spine of the volume and copy one page at a time, especially if the book is fragile or doesn't open easily.
[Here there is a drawing showing white hands holding a light gray book open on a right-angle photocopy machine, with the spine supported on the left edge of the platen.]
When you must use a photocopier with a flat platen and are copying two pages at once, avoid pressing down hard on the spine of the volume with your hands or the copier lid.
If you are not sure a book can be copied safely, please ask library staff for assistance.
[Harvard University Library logo: three open books each printed with a syllable of "VE" "RI" "TAS" arranged atop a pattern of leaves.]
[At the bottom in black bold text on a gray background] Thank you for helping to preserve the Library's collections.
Table Tent: Make Your Mark/Eating and Drinking
This is a 4" wide by 6" table tent with a different preservation-themed message on each side. Each side is pictured above.
Above, left: blue with black text. "Make your mark in the classroom, not in Harvard's books." The words "not in" appear to be highlighted in pale yellow. In smaller underlined text at the bottom: "Make a lasting contribution to Harvard. Help preserve the library's books." Even smaller, below that: "Harvard University Library. Harvard College Library."
Above, right: green with pale yellow text. "Eating and drinking can ruin a good book." This is printed over an image in light brown of a blurred circle and splash marks as if from a coffee spill. In smaller, black, underlined text at the bottom: "Make a lasting contribution to Harvard. Help preserve the library's books." Even smaller, below that: "Harvard University Library. Harvard College Library."
Table Tent: Guidelines for Handling Manuscript Materials in the Harvard Collections
This is a table tent with red and black text on a white background, 3.5" high by 14" long. The title, in larger red text at the top, reads "Guidelines for Handling Manuscript Materials in the Harvard Collections." Below that, arranged from left to right, are the following eight guidelines. Bold text is also in red on the table tent.
Most manuscript materials are unique, and many are fragile. Handle them as little and as gently as possible. Do not rest your hand, arm, or any object on a manuscript.
Do not add or erase marks from manuscripts. Use only pencil when taking hand-written notes, and make certain that notepaper is not resting on a manuscript as you write.
Place the leaves of unbound manuscripts flat on the table for reading. If papers must be held flat, use only the special weights provided at the reading room desk.
Keep bound manuscripts in the cradles provided. The cradle should sit squarely on the table at all times. If pages must be held open, use only the special weights provided at the reading room desk.
Use only clean, acid-free strips of paper as markers. These are available from the reference attendant.
Never remove manuscripts from folders. See the reference attendant for assistance with requests for copies.
Maintain the order of the manuscripts in each folder and the folders in each box. When finished with a folder, neatly arrange the contents to prevent creasing or tearing. If you discover damaged manuscripts or folders our of sequence, please notify the reference attendant.
When leaving for a short time, close the folder or volume in your care. When leaving for a more extended period or for the day, let the reference attendant know whether you are finished with the materials that you have been consulting or would like to have them held for you.
At the bottom, in black text on a gray background, it says "Researchers who mishandle manuscripts may be denied access to the collections. Thank you for helping to preserve them for long-term use."
Magnet: Wet Books?
This is a magnet, white with black and red text, 2" wide by 3.5" tall. Text:
WET LIBRARY BOOKS?
Library Collections Emergency Team
[in red] 617-240-2500
Or call Harvard University Operations Center: 617-495-5560
Harvard University Library [with logo: syllables "VE" "RI" "TAS" printed on three open books arranged atop leaves]
Rainy Day Bags
These are clear plastic bags with reinforced handles, printed in white, 16.5" wide by 17.5" high. White raindrops are printed all over the bags. There is a different message printed on each side.
On the first side (top picture) is printed:
"Thy fate is the common fate of all;
Into each life some rain must fall."
-Henry Wadsworth Longfellow
Below the text at the very bottom there is a white strip on which "Harvard College Library" is printed along with its logo (an open book with the letters "HCL" printed on it overlapping each other, sitting atop leaves.)
On the second side (bottom picture) is printed:
Please use this bag to protect books from inclement weather.
Below the text at the very bottom there is a white strip on which "Harvard University Library" is printed along with its logo (three open books each printed with a syllable of "VE" "RI" "TAS" arranged atop leaves.)