Records Management News

RMS offers guidance on Retaining Scholarship Records

Scholarship applications mean a flood of new paperwork for offices this month. Department  administrators responsible for keeping documentation resulting from applications and awards can turn to the General Records Schedule (GRS) for guidance on how long to keep records and how to discard obsolete records.

The Scholarships, Fellowships, and Awards section of the GRS addresses records created in the entire application and award process - from records of individual applicants to summaries of awards administered by the office.

For example, applicant records need to be kept for a minimum of three years after the selection process ends. At the end of that three year time period, unsuccessful applicant records may be shredded. Successful applicant records will be eligible for transfer to an archive six years after the award ends.

Contact Records Management Services for help with managing scholarship records.