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Staff Section

Find information on Human Resources, Finance, Project Management, Operations, and other news for staff.


Human Resources

  • The Office of Human Resource Services supports the Harvard Library’s talented employees who actively shape the development and cultivation of knowledge and pedagogy at Harvard and within the broader scholarship community. 




Program Management

  • The Programs, Projects and Operations team exists to ensure potential projects and approved projects are managed in a considered, predictable and transparent way.

    A basic toolkit, which is designed to be tailored to the needs on an initiative, is provided to help people get started with operational change projects, and new technology related projects here. (password protected).

    Programs and projects are undertaken to ensure the Harvard Library delivers useful and innovative changes to users of the library and the people who work in them. The team focuses on five areas of activity: 

    1. Aligning programs and projects with the foundational and transformational strategies of the Library and taking on the right sets of work at the right times.
    2. Getting the job done – through disciplined use of simple tools we ensure projects are managed and reported on to accomplish the goals of a project and to ensure project partners are well informed throughout.
    3. Promoting project management excellence – by paying attention to the methods used and the competence needed to deliver on projects well and promoting the training and experiences needed by staff.
    4. Learning – by ensuring project debriefing sessions take place at key milestone points and ensuring lessons learned are widely shareable.
    5. Decision-making – Providing the information necessary for governance groups to make well informed decisions.

    For additional information, please contact the Library Programs and Projects team:

    Ceilyn Boyd, Senior Project Manager
    Cathy Conroy, Head of Library Operations and Special Projects


Professional Development



  • The Operations department oversees the day-to-day office administration of the Harvard Library organization. This includes working with organizations like HUIT (for computers and telecom), Harvard Real Estate Services, and others to plan, implement, and maintain systems and processes that ensure that the Harvard Library runs smoothly. Please contact Naomi Handler ( or 617-495-8415) for help with any Harvard Library computer, printer, scanner, software, phone, or specialty equipment requests.



Staff Mailing Lists

  • All staff should be subscribed to the HLComms mailing list. Other lists are optional.

    For most lists, see How to Subscribe for instructions.


    HLComms is the primary discussion list of the Harvard Library. Subscription is limited to current employees of the Harvard Library system. Any HLComms subscriber can contribute library-related information by e-mailing content to The list of subscribers is maintained by the HL Communications department. New employees should contact to be added. (This is a CAlists tool.)


    The eresinfo list is a Harvard-only information-sharing list for library staff with an interest in electronic resources. General communication, questions and information-sharing of all sorts are welcome and appropriate. Vendor communications and updates will also be posted regularly to this list. See also ERESINFO message archive (Harvard access only).


    The HarvardPhoto list provides an opportunity for an informal exchange of information on a variety of subjects relating to photography at Harvard and elsewhere. The listerv is directed to a wide community of individuals including curators, librarians, collection managers, conservators, cataloguers, digital project managers, photographers, and public service librarians. See also HarvardPhoto message archive (Harvard access only).


    The goal of the HLcat list is to foster communication and information exchange among catalogers of the Harvard Library system. It also functions as an official conduit for disseminating cataloging policy, whether local or national. The HLcat list is a forum where catalogers can discuss cataloging-related topics and where one may seek advice from colleagues when encountering specific cataloging problems.To subscribe, visit the HLcat web page. (This is an FAS mailing list tool.)


    This is an opt-in, private discussion list for Harvard Library Community members. To subscribe, visit (This is a Berkman Center maliing list.)

    Macro Express

    The Macro Express Users' Group (MUG) is a Harvard-only electronic discussion list used for dissemination of Macro Express related information to the Harvard Library community. Subscription is limited to Harvard Library staff members. See also MUG message archive (Harvard access only).

    Manuscripts and Archives

    The Manuscripts and Archives Discussion List (MADL) is open to anyone within the Harvard community interested in the area of archives and manuscripts. This is a forum for questions and information-sharing related to archival practices, including finding aid encoding practices. It is also used to disseminate information related to the shared central systems OASIS and Archivists' Toolkit. See also MADL message archive (Harvard access only).

    WAX Users

    The WAX list (wax-users) is for dissemination of information to the Harvard Library community on the subject of the Web Archive Collection Service (WAX). Subscription is limited to Harvard Library staff members. See also wax-users message archive (Harvard access only).

    Reserves Users

    The Reserves Users discussion list (called reserves-users) is open to anyone in the Harvard community involved in the support of course reserves, and especially those participating in the Reserves List Service. This list is used by Library Technology Services (LTS) to disseminate information about Reserves List Service operations but is also a forum for asking practical questions about any reserves support practice. See also the reserves-users message archive (Harvard access only).


    The Special Collections and Archives List (SPARC-L) is sponsored by the Special Collections and Archives Council.  It is open to anyone within the Harvard community working with or with an interest in subjects related to special collections and archives. To have your name added to the list, please contact Monique Duhaime at Houghton Library (

    Inactive Lists

    • Digital Collections Update
    • HAUG (Harvard Aleph user group)
    • HUCIRC (Circulation Affinity Group)
    • HU-ILL (HU ILL Affinity Group)
    • HU-Preservation
    • LIB-DM (Data Management)
    • RefGroup (Reference Affinity Group)

    How to Subscribe

    With the exception of HLComms, HLCat, and libstaffchat, use the instructions below to subscribe or unsubscribe to a list. For the exceptions (HLComms, HLCat, and libstaffchat) refer to the instructions provided in that list's description.

    To subscribe, send an email to with the following in the body of the email:

    subscribe listname

    To unsubscribe, send an email to with the following in the body of the email:

    unsubscribe listname