Records Management News: New Year's Resolutions

An employee packs records in storage boxes

Begin the New Year with Records Management Resolutions

Implementing good records management practices helps offices work more efficiently by saving time, money, and resources. By identifying records of enduring value, offices make valuable contributions to Harvard’s institutional memory. Start the new year by resolving to:


1. Get Organized

Use the General Records Schedule (available to the Harvard community via PIN authentication) to help identify and classify records. Arranging records using the GRS can assist with year-end clean up.

2. Get E-mail Under Control

Don’t forget that e-mail and other electronic records need to be organized, retained, and disposed of just like paper records. Electronic records pose some additional challenges; click here for more advice.

3. De-clutter

Dispose of obsolete non-permanent records according to the University’s records policies. Here are some guidelines.

4. Regain Space

Use the Records Center to store records that need saving, but aren’t used frequently. The typical office stores 40% of their records on site, when that valuable space could be used for other activities.

5. Contribute to Harvard’s Memory

Ensure that office activities become part of Harvard’s history. Transfer eligible records to the Archives.


Learn more about managing University records here.